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Program Assistant
Leon Lowenstein Foundation in New York City, New York
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Date Posted 11/28/2017
Philanthropy-Program Management
Employment Type Fulltime
Application Deadline Open until filled

Program Assistant
Leon Lowenstein Foundation

The Leon Lowenstein Foundation, founded in 1941 and based in New York City, supports a wide range of projects nationwide. Program areas include education, health and the environment with a particular interest in innovative and scale-able projects. The Foundation’s mission statement: “We seek to support organizations that provide transformational solutions to some of our most challenging issues in order to leave the world a better place for future generations.”

The Program Assistant will work primarily to support the Executive Director to ensure the smooth and efficient running of the office and grantmaking process. The ideal candidate will write well, focus on accuracy and detail, and have a strong ability to take the initiative in completing tasks in a time-sensitive and high-quality manner. The Program Assistant will report to the Executive Director and is part of a small, collaborative and fast-paced team.


• Manage the overall work flow, effectiveness, and quality control of the grantmaking process, including due diligence, tracking payments and grantee reports
• Coordinate the grantmaking processes including, but not limited to, handling inquiries and screening potential applicants, scheduling pre and post-award meetings and site visits
• Manage the web-based grant submission process including requests for proposals, processing grant applications, screening of complete application packages, and providing grant application packages to staff and Trustees as needed
• Schedule meetings of the Board; working with the Executive Director, provide briefing materials in advance of meetings; and take minutes
• As needed, answer main Foundation phone line and respond to email inquiries
• Ensure smooth office management including tasks such as sorting mail, organizing catering for periodic in-office meetings, and equipment maintenance
• Working with the foundation’s bookkeeper, assist with the collection of materials and other information pertinent to the annual audit
• Assist with miscellaneous administrative tasks in the office


• Bachelor’s Degree
• Excellent oral and written communication skills; polite and diplomatic telephone presence
• Familiarity and capacity for using Excel, Word and Powerpoint
• Previous office management/administrative experience a plus but not required
• Extreme attention to detail
• Ability to work on multiple projects simultaneously
• A strong team player with a diplomatic, professional manner
• Commitment to the Foundation’s mission, and support for the non-profit sector

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